Course Reserve Policy & Procedures for Faculty


Faculty may place items on Library Reserve or they may post readings electronically on their Edvance360 page for students enrolled in their course.
Library Reserve includes textbooks, recommended books, videos or other materials placed on Course Reserve at the Library on the Springfield campus or the St. Louis site.
Online reserves (or e-reserve) is used for posting electronic copies of required or recommended readings.

What Can Be Placed on Library Reserve?

Library Reserve may include books, videos or other materials. Only library-owned or faculty personal copies will be accepted for placing on Library reserve. The Library cannot be held responsible for loss or damage to faculty personal copies. The Library Coordinator must approve if more than one copy of the same book needs to be placed on Library Reserve in Springfield. See Books section below.

In general, journal articles and book chapters should be made available electronically. See Journal Articles section below.

How Can I Find Out What Is On Library Reserve?

You can search by instructor's name, course name, or course number under "Course Reserves" in the SWAN library catalog in order to confirm that reserve materials are ready for students to check out.

What Circulates on Library Reserve?

In Springfield, all Library Reserve materials circulate to students and faculty for a two-hour period. For overnight loan, reserve materials may be checked out no more than one hour prior to library close and will be due back when the library opens the next day. On weekdays, reserve materials can be returned by 8:00am Monday-Friday.
If materials are not returned promptly, library staff may restrict overnight borrowing privileges for reserve materials for that patron in the future. The overdue fine for Reserve materials is $1.00 per day. Reserve materials cannot be renewed.

When to Submit Library Reserve Requests

The Library Coordinator will send you an adoption form prior to the start of the term asking you to confirm required and recommended textbooks.
For each adoption, make sure to include all publication details (including 13 digit ISBN) and whether the textbook is required or recommended.

When Will Materials Become Available on Library Reserve?

Reserve lists are processed in the order received. At the end of the term, materials are taken off Library Reserve. Personal copies are returned to the instructor.

Any electronic documents posted on your Edvance360 course page can remain there (provided you have copyright clearance). Otherwise, you must delete them from your course page.


Please make sure that your materials are on Reserve before making assignments. Do not assume that the Library owns the material before listing it as being on Reserve in your syllabus.


Copyright Guidelines for Library or Online Reserve

The Library's policy for reserve is derived from the fair use guidelines of the United States Copyright Act of 1976 (17 U.S.C. Section 107). This applies to any materials placed on Library Reserve. Faculty are also expected to comply with copyright guidelines if they manage their own online reserves on Edvance360.
You should be using materials accessible through Forest's library subscriptions (or linking to materials on public websites) and not materials that are accessible through other area schools.

Books and Other Publications

If a required textbook or recommended book is not available in the Forest collection, the Library will purchase it in a timely manner. To expedite ordering books, include the publisher, date of publication, ISBN, and edition. It may take one week or longer to order, receive, and process new books for reserve.

For e-books, follow the instructions for searching publication titles on the Academic License FAQ page. If the publication is covered by the license and you can comply with any rightsholder terms, you can then 1) copy and paste a persistent URL in your syllabus or 2) uUpload the electronic article or chapter to your Edvance360 repository.

Electronic book content published by the APA (older editions) can mostly be found in the PsycBOOKS database.

Journal Articles and Book Chapters

Follow the instructions for searching publication titles on the Academic License FAQ page.

For book chapters, you should be using the most current edition of the book that is available.

If the publication is covered by our Annual License and you comply with any rightsholder terms, then ...
  • You can copy and paste the persistent URL (when available) from our database record into your syllabus. This will automatically link a student directly to the database record and the full text.
  • Or you can post the PDF in your Edvance360 repository. Both the license and the publisher want you to use the electronic copy provided by the publisher and not a scanned copy. If electronic copy isn't available, then you can scan it. Your scanned article must contain the full article citation or source attribution and a copyright statement. Ask the Library for further guidance.
If the publication is NOT covered by the license or the publication cannot be found in the database, then you must check with the Library Coordinator to determine how to comply with copyright guidelines.
If this is your first instance of using the article or chapter for reserve for this class, you may be allowed to use the material (provided the following are true):
  • Satisfies the Four Factor Test for Fair Use (see more detailed description of the test)
  • Copy was obtained legally
  • Comprises a single article from journal issue or a single chapter from a book
  • Represents a small portion of the total assigned readings for the course
  • Publisher has not placed any restrictions on its use
  • Copy includes a citation or source attribution
  • Copy includes a copyright notice

For materials not covered under the license, systematic use of the same article or chapter for reserve for a course (in the next or future semesters) means that permission must be obtained from the publisher and/or copyright fees must be paid. Materials can be placed on Reserve if you are engaged in seeking permission. All the above requirements must still be satisfied. Faculty may want to consider placing the entire book on reserve (if multiple chapters are required reading).

If the article or document has a Creative Commons License or is in the public domain, then you can proceed with the steps outlined above for materials found under the Academic Copyright License. Public domain refers to works produced by the U.S. Government (not its contractors) or items with expired copyrights. Finding a work that is freely available on a public website does not mean it is "in the public domain."

If the publication is hosted on an Open Access or other public website, then it is advisable to post a URL that links to the content (unless you have obtained permission to post the document in its entirety in Edvance360). The Library will not pay for copyright fees when a work is linkable.